When to Rent and When to Buy Audio Visual Technology

Posted by Abby Wolfe on 04/30/2018

Know When to Rent and When to Buy Audio Visual Technology

Questions to Ask Yourself Before Your Business Tackles a Purchase

If your business wrestles with the great debate of renting versus owning your audio visual technology, you’re not alone. Both our rental and sales department are asked about renting versus owning on a regular basis.

Since we are in the business of both, the team at Cory’s Audio Visual has some simple questions you can answer to determine if your business is ready to purchase or continue renting from a reputable and reliable partner.

Let’s take a look at the following categories:

  • Purchasing
  • Training
  • Maintaining
  • Storing
  • Replacing

Purchasing

When purchasing new technology, it goes beyond a search on Amazon. Knowing the functions, strengths, and weaknesses of various manufacturer’s technology can save you money. In addition, purchasing through an audio visual sales company, like Cory’s Audio Visual, can allow your business to leverage their buying power with discounts, expertise, and connections to large manufacturers.

Remember, audio visual companies who focus on rental as well as sales can offer their own experience with particular technology as well. What speakers do they rely on for their hundreds of events? Which sound mixer gives them the least amount of headaches? They will have a valuable opinion!

Questions to ask:

  • Do you have the staffing resources to research?
  • Do you have a partner audio visual company you can depend on to find new technology for you?
  • Are you ready to invest? It can be many years before you recoup your investment? What is the ROI for your business in particular?

Training

Our integrated systems installation team sees it all the time. A system or new piece of technology is installed. The staff is trained. Some time passes and suddenly, there are 3 new people on team you just trained.

Questions to ask:

  • Do you have the staffing resources to train multiple times a year for each technology?
  • Is your staff technologically-challenged?
  • Will the end-user of the audio visual technology need assistance?

Maintaining

As you probably already know, hard costs of technology aren’t where it ends. As much as we hope it doesn’t, sometimes technology fails. Some technology requires a supply of bulbs and parts on standby. It also means your business would need all appropriate connectors, cables, and more. Once your supply is built, you can easily track how many hours each piece of technology has seen and create a schedule for replacement.

In purchasing audio visual equipment it is important to consider the total cost of ownership (TCO) including replacement parts, upgrades, repairs, and general maintenance.

For example, a spilled glass of water can cause a lot of damage in a hurry. You may need to purchase extra pieces or structures to avoid accidents or other user mistakes. Or, you may even need to purchase a backup technology, just in case.

Whether you purchased your technology from Cory’s Audio Visual or not, we have service packages that can help ensure your system is running efficiently and effectively for your business.

Questions to ask:

  • What does your budget allow for maintenance?
  • Do you have staff resources dedicated to maintaining the technology?
  • What environmental effects will this technology face can? And, how can you be prepared?

Storing

After buying your audio visual technology, you will want to make sure it is nice and safe!

It goes without saying most of the time that audio visual technology has to be stored in a climate controlled, secure environment. This includes preventing dust and debris from settling. Cases are an effective way to store audio visual technology. With growing inventory, means have to be created for the heavy technology to be stored in organized fashion.

Questions to ask:

  • Is this the first piece of technology you are hoping to purchase?
  • Who would be able to access your technology?
  • Do you have secured storage space that is accessible by only the end user?

Replacing

Planning for replacement technology before you even purchase new audio visual technology may seem like overkill, but not when you’re talking about ROI. ROI should be a the top of your research list along with a plan for the day when the purchased tech goes down.

Questions to ask:

  • How much would purchasing technology save your company in rental fees? How long is the typical life of the machine? Will you be able to regain your purchase price or more?
  • Is this technology going to be around much longer? Is it likely to stay compatible with your existing systems?
  • Is this a one-time thing? Does your business plan on buying a replacement down the road?

 

Either way your business decides to go to help your audience hear, see, or feel your message, knowing what you’re up against can help make the decision easier. Either way, Cory’s Audio Visual is here to help. We aren’t in the business of selling expensive technology you don’t need. Our team of engineers can find the right technology to fit your needs and budget.

If you think your business needs a solid, reputable rental provider, we have you covered there as well! For over 60 years, our company has rented technology for events, meetings, and more. 

Let’s talk about your audio visual needs.