AV Technologies for Live Events

Posted by Eric Jamison on 12/18/2014

Live events can be a number of things: exciting, informative, celebratory. Unfortunately, if an event’s audiovisual systems are not set up the right way, they can also be disastrous. It is important that you have the right kind of AV system set up properly so that your event goes off without a hitch. Here are five of the most important AV technologies for live events:

1. A Speaker System (Sound Reinforcement)

If the speaker system at an event is not working, it can mean serious trouble. Lecturers cannot be heard and other kinds of important communications cannot be made with attendees, which could negatively impact the success of the event. Make sure that your speaker system is set up properly and tested well in advance of the actual event.

2. Digital Signage

Depending on the size of the event, signage can be one of the most useful AV technologies for live events. Signage can be used to give people information about where things are located or transmit live updates about things going on at the event; for example, if part of the event includes a discussion panel, signage could be used to let people know when it is starting and point them in the right direction.

3. Displays

Most events involve more than just people talking or sound being played. Speakers usually include visual elements in their presentations, and often there is an award being presented or some other kind of happening taking place that people want to see. Having a sufficient number of displays that are large enough for everyone in attendance to see clearly is very important for your event.

4. Guestbooks

A guestbook is one of the most important ways for event organizers to get in touch with people attending the event, both during and after it. With the right guestbook tool you can easily collect names, email addresses, and feedback about the event in real-time. This type of information is very valuable when it comes time to evaluate the success of the event or send out mass messages to everyone who attended.

5. QR Codes

QR codes are one of the best ways for event attendees to learn things about what they see at the event. If your event incorporates QR codes, it will be much easier for attendees to connect with products on display at a trade show, for example. These codes are also a great way to collect contact information from people or get them to complete a form or survey.

It is important to remember that AV technologies for live events can vary greatly depending on what kind of event you are hosting and how large it is. Always make sure to consider the kinds of events you are hosting, as well as the kinds of people who will be in attendance so that you can pick the right technology. With appropriate event technology in place, your event will go much more smoothly and your guests will be more appreciative of your efforts to give them a better event experience.